Best Practices for Credentialing Employees/ Volunteers
At National Background Investigations, we believe that each company regardless of size or industry should provide a safe environment for all employees, volunteers and clients. That is why we have created a “Best Practices List” which contains the essential searches that should be performed on all candidates regardless of industry or position.
A search of the states’ repository or Administrative Office of the Courts. Repository results will provide arrest data from all counties, dispositions may not be included, if the county did not report it to the central agency. Certain state repositories will provide convictions only.
Repository States: AK, FL, GA, IL, IN, ME, MI, MO, MT, NE, OK, SC, TN, TX.
AOC (Administrative Office of the Courts): AL, AR, CO, CT, DE, HI, ID, IA, KS, KY, MD, MA, MN, NJ, NY, NC, ND, OR, PA, RI, SD, UT, VA, WA, WI.
County Criminal Search
This is one of the most important tools available for uncovering criminal records. All cases filed in the courts are commenced at the county level. County criminal searches go back a minimum of 7 years and include felonies and misdemeanors.
- Please note, in certain states, county searches are felony only.
- New York counties will return felonies only.
- In NJ, you will get indictable offenses and Disorderly Persons offenses.
- Court fees apply in some counties.
CIS: Criminal Information Source (Multijurisdictional Database Search)
Hundreds of millions of criminal records including but not limited: Department of Corrections (DOC), Administrative Office of the Courts (AOC), County courthouses, Statewide Repositories, possible warrants, arrest data and Sex Offender Registries (SOR) from all 50 states plus Washington DC, Guam and Puerto Rico.
In addition to domestic records this search also includes but is not limited to the Federal Government and abroad: Federal Bureau of Investigation (FBI), Drug Enforcement Agency (DEA), Office Foreign Asset Control (OFAC), Food and Drug Administration (FDA), General Services Administration (GSA), Immigrations and Customs Enforcement (ICE), Office of Inspector General (OIG), System for Awards Management (SAM), The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), Office of the Comptroller of the Currency (OCC) Enforcement Actions List, Interpol Fugitives List, Most Wanted List, Debarment Lists, Specially Designated Nationals List, and Health and Human Services.
While some companies sell the “Vigilante Search” separately, National Background Investigations’ CIS search includes all of these searches in one source.
National Sex Offender (www.nsopw.gov)
“The Dru Sjodin National Sex Offender Public Website (NSOPW) is an unprecedented public safety resource that provides the public with access to sex offender data nationwide. NSOPW is a partnership between the U.S. Department of Justice and state, territorial, and tribal governments, working together for the safety of adults and children.”
NSOPW presents the most up-to-date information as provided by each Jurisdiction.
Nationwide Wants and Warrants
This report provides information on open/outstanding extraditable warrants. Information comes from City, County, State Police Agencies, City and County Courts, District Attorneys, Departments of Correction, Probation and Parole Boards, Federal Drug Enforcement Agency, FBI, and the US Marshall Service among others.
Social Security Trace
Provides applicant’s address history and any aliases associated with the applicant’s social security number. Use this search to verify the addresses the applicant submitted and to determine the jurisdiction in which “real-time” criminal searches are conducted.
Education – Institutions will authenticate diploma/ degree.
Employment – Confirms dates of employment and job position.
Credit reports are available to the End User only and do not include credit scores.
Tenant Screening provides public landlord-tenant court records, specific to rental housing payments. Reduce the likelihood of resident skips and evictions by better predicting future rental payment performance. This data can decrease the costs associated with collections, lost rent, vacancy and resident damage.
Court records on file include:
- Failure to pay rent
- Unlawful detainers
- Judgements for possession
- Judgements for money
- Writ or warrants for eviction
Prior inquiries in file- verifies previous addresses, identifies use of different names and alerts you to applicants who have applied recently to another property.
Education – Verification of institution, dates, major area of study, and degree earned. We suggest verifying the highest degree attained.
References – Important for affirming applicant’s claims of dependability, integrity and character through contact with business and personal references.
Professional Licenses – Useful for verifying professional license and certifications, as well as providing the subjects professional standing with a regulatory body. Based on the information submitted, we contact the necessary licensing agencies, and verify standing, as well as verifying dates and any other information crucial to the license.
Civil – Federal civil records are searched at an appropriate US District Court. Cases are typically related to interstate commerce, violations of civil rights, issues involving the federal government, financial institutions, etc…
Motor Vehicle Report
HHS/ OIG – Health and Human Services Office of Inspector General
SAM – System for Award Management
Canadian Credit Reports
Consent Based Social – This is conducted through the Social Security Administration and will return a MATCH or NO MATCH
County Civil Search – Searches Upper and Lower (where available) civil courts, and may include claims, judgments and suits filed by or against the applicant.
I-9 Verification – This will verify whether the applicant is authorized to work in the United States. ALL EMPLOYERS ARE REQUIRED TO VERIFY THE I-9.
Workers Compensation Records – This is a statewide search which may provide the injury description, injury date, filing date, weekly compensation rate, and the compensation time frame when available. Not available in all 50 states.